Removing Metadata from Word



When sharing electronic copies of Microsoft Word documents, it is a good idea to remove metadata (hidden data or personal information that may be stored in the document or the document properties) before sharing with others.

Word documents can contain hidden data and personal information that isn’t immediately visible when viewed in Word, but it is possible for others to view or retrieve the information. Some of this hidden information you may not want to share can contain comments from reviewers, revision marks from tracked changes, details about the author, date when a document was created, headers, footers, watermarks, hidden text, or even custom XML data.

Microsoft offers a free Document Inspector for removing “personal or sensitive information” before you share a Microsoft Office file. To remove metadata, simply open the Word document you want to share. Create a copy of your original document by clicking File>Save As. Note: It’s important to save a copy of your file since you will not be able to restore hidden information after deleting.

In the copied file, click File>Check for Issues>Inspect Document. If the hidden information is found (such Document Properties and Author), click Remove All to remove from your document.

When you trust our print shop with your important projects, you can rest assured your files will stay private and secure. Remember, other printers may be nearby, but nobody comes close. Call us today to discuss your next printing project: 856.429.0715!


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